A virtual board meeting permits your nonprofit to organize productive meetings without the physical limitations of an in-person meeting. Using an online board meeting tool will help you save time and money by reducing travel expenses as well as the need for manual processes such as the recording of attendance and the writing of minutes. It can also help expand your board member pool to include those who cannot be in person.
It is easy to start an online board meeting, however, you’ll need the link for each participant prior to the meeting. It could also be beneficial to send members a link for a test meeting participants prior to your first meeting to make sure the equipment they use is working properly.
An agenda that is clear is crucial for a successful virtual board meeting. Include a ‘any other issues item https://www.yourboardmeeting.org/how-a-manager-can-become-an-effective-leader to cover any other issues not covered during the meeting. This allows you to keep your agenda moving in the right direction and increase productivity.
Make sure you schedule all your discussion topics with a time limit and the intended outcome for each. This will give your board members a sense of order and help you make the meeting go by quickly.
The act of providing your attendees with copies of the agenda and pertinent documents ahead of time will allow participants to be prepared to share their thoughts. Furthermore, you should employ a video conferencing tool for your board meetings, as this will increase participation and allow participants to observe each other’s body language and better utilize non-verbal communication.